ATTENDANCE & REFUND POLICY

No refunds or registration “roll-overs” for other Health Connect Partners, Inc. (“HCP”) events are permitted; please reference our Attendance & Refund Policy section (below) for detailed guidelines including our cancellation policy. Registered individuals may transfer their registration to a substitute representative from their organization in the event that the registered individual is unable to attend. Notice must be given at least 5 days prior to the event. HCP assumes no liability for non-refundable transportation costs, hotel accommodations or additional costs incurred by registrants. HCP reserves the right to substitute presenters and re-schedule programs due to unforeseen events, catastrophic weather, earthquakes, acts of terrorism, or any other event out of the control of HCP.

Attendance & Refund Policy: Should lockdowns or restrictive travel policies re-emerge at hospitals in the continental U.S. that would prevent attendees from joining an in-person event, or should an in-person event be cancelled for any circumstance beyond our control, in most instances, that event would either be rescheduled or migrated to our Online Reverse Expo platform. In such an instance, all registrations for the in-person event which can no longer be held as originally scheduled would either be migrated to the rescheduled event or to the next upcoming Online Reverse Expo registration for the same market. If applicable, any registration fees paid in excess of the standard Online Reverse Expo registration for that market as well as any sponsorship, advertising, or other purchases made for the in-person event will either be available to use as a credit toward the next in-person event or may be converted to additional opportunities during the Online Reverse Expo at the mutual determination of HCP and the customer. No refunds or registration “roll-overs” for future in-person events will be permitted outside of the options described above should any event be held exclusively online.

In the event that the in-person event is being held but an individual requests to cancel their registration to attend the in-person event due to state and/or organizational travel bans or for personal emergency or being required to quarantine by a medical professional, we will automatically enroll the individual in the next Online Reverse Expo within the calendar year, with registration valued at the standard per person price for that market at that time.

All purchases for Online Reverse Expo events are final and not eligible for cancellation or refund.

Privacy Policy:
Web User Information:

• Our website is a service intended to provide useful information for HCP conference attendees, consumers, and other interested persons. By using this website, you agree to the Terms of Use, which govern your uses of the HCP website and its services. HCP strives to protect the privacy of each individual web user. HCP does not disclose to third parties any information that may be associated with a particular individual gathered as a result of interaction with the HCP website without prior authorization and consent of the individual (such as acceptance of the Photo, Video and Information release that is part of each online conference registration). HCP may assign a cookie to each website visitor upon login so we can identify the user each time they return to the website. This cookie would be used only to 1) keep track of how many unique users visit the HCP website, and 2) assist the website’s collaborative filtering software in making more accurate content recommendations.

Conference Attendee Information:

• At each event, HCP reserves the right to employ professional photographers and videographers to document the event for use in our marketing materials. As a result, your likeness may at some point appear in HCP marketing or publicity materials.
• By registering for our events, you agree that certain information provided during the registration process (such as First Name, Last Name, Job Title, Company/Facility, City, State, Website, Health System/Ownership, GPO Affiliation, Bed Size/Bed Responsibility, etc.) may be made available in HCP publications (such as the conference book and booth listings / Reverse Lead requests) and may be printed on your name badge. Each attendee at HCP events is required to wear an official, printed badge which our staff will scan at the entrance of each event to determine session attendance, manage session capacity, and to enforce session restrictions. Attendance data captured from entrance scanning may be used to allow you to see a list of sessions you attended by logging into your My HCP website account or in the conference app. Attendance data captured from entrance scanning into HCP events (such as educational sessions or sponsored events) may be shared with third parties (such as CE accreditation agency or event sponsor) but will not be distributed to other attendees. HCP also allows attendees to do their own badge scanning at the event. HCP does not require you to allow another attendee to scan your badge and HCP is not responsible for attendee scanning. When another attendee scans your badge, you are consenting to allow that attendee to use your contact information to communicate with you – just as if you had given them your business card – in accordance with their own privacy policies.
• Our Online Reverse Expo events, meetings (including support meetings) may be recorded for quality assurance and staff training purposes only. Additionally, contact information provided during registration for an event (such as First Name, Last Name, Job Title, Company, City, State, email address, business phone number, etc.) may be made available to participants of the event (i.e. by appearing on the screen during your Online Reverse Expo meetings, being shared in post-meeting follow up emails and downloads, listed in an attendee directory, etc.). By participating in our Online Reverse Expo, you are consenting to allow that attendee to use your contact information to communicate with you – just as if you had given them your business card – in accordance with their own privacy policies.
• To prevent another attendee from receiving your email address, phone number, and street address by scanning your badge or by participating in the virtual roundtable or Live Online Reverse Expo, you may opt-out by contacting us at privacy@hlthcp.com. Your First Name, Last Name, Job Title, Company/Facility, City, State, Website, Health System/Ownership, GPO Affiliation, and/or Bed Size/Bed Responsibility may still available.

By paying the invoice, you acknowledge below that you have been informed of these policies and that you provide your consent.